A professional email address with your company’s domain name after the “@” symbol is known as a business email. Your domain name is the name of your company’s website, followed by a top-level domain, such as “.com” or “.net.” Professional email domains reflect your field of expertise or the service you offer.
PERSONAL EMAIL ADDRESS VS BUSINESS EMAIL ADDRESS
Email accounts for individuals can be accessed from practically anywhere. Web-based email inboxes are available with most personal email providers, allowing you to view, create, and edit emails from any computer. Many businesses have email accounts that are only accessible at work or on a work computer. Users usually don’t have access to the web-based service because their accounts are routed through an application like Microsoft Outlook. In corporate email, passwords and other items that need to be updated are changed by an IT employee rather than by you, as they would be in personal email.
In your personal email, you may be quite certain that your email usage is not being watched. Corporate email, on the other hand, should be treated as if it were a public record. Everything you write, from your messages to the attachments you provide, is scrutinised and should be kept strictly business. Corporate email accounts, unlike personal email accounts, are maintained and paid for by a firm that wants the accounts to be used for business purposes.
Personal and business email costs differ significantly. Many people receive free personal email accounts as part of their Internet service provider’s Internet package; free email accounts are also available through Google, Yahoo, Microsoft, and a variety of other organisations. When a company wishes to provide employees with a corporate-based email account, it usually comes at a high price. The final cost is determined by each individual email account, as well as the attachments and volume of email sent.
WHY DO YOU NEED A BUSINESS EMAIL ADDRESS?
The foremost advantage of having a custom email addres is that it enhances your company’s professional image. As a business, you’ll be emailing your consumers or clients on a regular basis. As a result, a personalised email address is critical because it not only improves your marketing efforts but also helps you define yourself as a brand.
Having a corporate email account gives your company more legitimacy. Trust is crucial; in fact, gaining trust is difficult. Customers’ faith in your company adds to your company’s credibility. If you use a generic email address, your consumer may mistakenly believe it is a spam email because it does not reveal your identity. A business account, on the other hand, aids in the establishment of trust and, as a result, boosts your reputation.
Another advantage of having a business account is that you have flexibility and control. It improves branding and marketing effort Branding is of utmost importance. It can help your business grow or fall apart depending on how to go about it. It is everything – standard fonts and colours on your website irrespective of the web page, the style and spelling of your business name, and lastly, your email address. Somehow, email addresses are the most neglected ones, however, they are crucial in brand building and marketing.
Your email address is visible on your business card, as well as, your website. A custom email address helps in promoting your brand, building brand awareness and eventually enables your customers to recognise you. The importance of branding cannot be overstated. Depending on how you approach it, it can either benefit or hurt your firm. It’s everything: uniform fonts and colours across the board on your website, the style and spelling of your company name, and, finally, your email address. Email addresses, for some reason, are the most overlooked, despite their importance in brand creation and marketing.
Your email address appears on both your business card and your website. A unique email address aids in the promotion of your business, the development of brand awareness, and the recognition of your customers.
Choosing a personalised email address is beneficial to your company’s brand image since it fosters client trust, trustworthiness, and confidence. This improves your brand’s professional appearance and helps you sell your business more effectively.
HOW TO CHOOSE A BUSINESS EMAIL ADDRESS?
Your domain and email address should have a clear, memorable name that correctly represents your business. Pick a domain name that’s simple to remember. Your domain name should be simple and easy to remember. Choose common English words or a straightforward company name that is easy to remember and spell, even if it is a little longer.
An e-mail address isn’t the best location to express yourself.
Everyone has their own vices and virtues, but they are more for our personal and social life than for our professional lives.
Your business email address should not contain any nicknames or alter egos.In a business email address, numbers, positions, and full names are not required.
WHAT ARE THE REQUIREMENTS FOR CREATING A BUSINESS EMAIL ADDRESS?
To get a business email account, you’ll need a domain name and a website. You’ll need an email service provider to handle your business emails after that. You can build a professional business email address using a number of different methods. Some of the options are listed below, and you can pick the one that best suits your needs.
Method 1: Create a Free Business Email Address
This strategy is simple to use and accessible to practically everyone with a website. It allows you to build a free business email address. You’ll need to purchase a domain and sign up for web hosting when starting a small business website. Many WordPress hosting companies include free business email functionality in their packages, which most beginners are unaware of. A domain name normally costs $14.99 per year, and website hosting costs $7.99 per month. If you use a premium email provider, you’ll have to pay an extra $5 per email account.
Fortunately, Bluehost, one of the world’s top WordPress hosting companies, has agreed to provide WPBeginner customers with a free domain name and a 60% discount on hosting. This means you can get your business website up and running for only $2.75 per month (and it comes with a free business email address).
Step 1. Setup your Business Address (Domain Name)
To get started, go to Bluehost’s website and click the green ‘Get Started Now’ button. This will take you to a price page where you must select the plan you want to use by clicking the ‘Select’ button below it. Small firms who are just getting started choose the Basic and Plus plans the most.
After you’ve chosen your plan, you’ll be asked to pick a domain name. You must input your company name and then click the ‘Next’ button. Bluehost will now see if a domain name that matches your company name is available. If it isn’t, it will offer some alternatives, or you can search for a different domain name.
Choosing a good domain name is important for your business, but don’t spend too much time on it or you’ll never go on.
To finish the procedure, you’ll need to input your account information and finalise the package information after you’ve chosen your domain name.Finally, you must input your payment information to complete the transaction.
An email will be sent to you with instructions on how to access your web hosting control panel. Everything, including website management, corporate email accounts, and other settings, is managed here.
Step 2. Creating Your Free Business Email Address
To add an email account, go to the ‘Email’ area of your hosting account dashboard and click the ‘Add Email Account’ link.
After that, click the ‘Create Account’ option and enter a username and password for your email account.
The email account will now be created by Bluehost, and you will receive a success notification.
Step 3. Using Your Business Email Account
After you’ve set up your free business email account, the following step is to figure out how to send and receive emails with it.
Switch to the ‘Email Accounts’ tab under the ‘Email’ section of your hosting account. There will be a listing for your freshly generated email address.
Bluehost will lead you to a webmail interface if you click the ‘Access webmail’ option. If you don’t want to use an email client on your desktop or mobile device, this is a suitable alternative.
The disadvantage is that every time you want to check your email, you’ll have to enter into your hosting account. A better method is to go to connect devices and then to “Set Up Mail Client.”
Bluehost will provide you with the necessary information to utilise your business email address with any email client or app. This information can be used to set up your business email in Outlook, Gmail, or any other Mail software on your phone or computer.
Method 2. Creating a Business Email Address using Google Workspace (formerly G Suite)
Google Workspace (previously G Suite), which includes Gmail, Docs, Drive, and Calendar for businesses, provides professional business email addresses.
This technique is not free, but it allows you to use Gmail for professional business email under your own company name.
While there is a little fee, there are numerous benefits:
To send and receive emails, you’ll use Gmail’s familiar interface and apps. Google’s technology is significantly superior, ensuring that your emails are sent promptly and do not end up in spam bins. Shared server resources are used by your website hosting firm. They don’t want you to send too many emails, so this suggests they don’t want you to send too many. In contrast, Gmail allows you to send up to 2000 emails every day.
G Suite is an excellent option for creating a corporate email account. Let’s have a look at how to use G Suite to create a corporate email account.
Step 1. Sign up for a Google Workspace Account
Each month, the Google Workspace starting plan costs $6 per user. It includes 30 GB of cloud storage for each user and access to Gmail, Docs, Drive, Calendar, and audio/video conferencing.
You’ll also need a domain name, which you can get throughout the registration process. You can use your existing domain with G Suite if you already have a domain name and a website.
Simply go to the Google Workspace website and select the “Get Started” button to get started.
You’ll be prompted to enter your company name, the number of employees, and the country where you’re located on the next screen. You have the option of creating a single user account for yourself or a group of employees.
It’s important to keep in mind that you’ll be charged for each user account, so it’s best to start modest. When more users are required, you can always add them.
To continue, click the next button.
You’ll be asked to input your personal contact information, such as your name and email address, in the next step.
Following that, you’ll be asked to select a domain name. If you already have a domain name, select ‘Yes, I already have one that I can use.’
If you don’t already have a domain, select ‘No, I need one’ to begin the process of obtaining one.
If you need to register a new domain name, you will be charged individually for the domain name registration. A domain name’s price will be presented on the screen, and it normally starts at $14.99.
If you’re going to use an existing domain name, you’ll need to confirm that you own it. Later in this article, we’ll teach you how to do it.
You will be prompted to establish a user account by entering a username and password after selecting your domain name.
Because this username will also serve as your first business email address, you must choose a username that you want to use for both purposes. After that, you will see a success message and a button to continue with the setup.
Step 2. Setting up Business Email with Google Workspace / G Suite
You’ll finish the G Suite setup by adding users and connecting it to your website or domain name in this step.
You’ll be asked to add extra users to your account on the setup screen. You can use this page to establish additional accounts for your employees or departments.
You can alternatively select ‘I have inserted all user email addresses’ and go to the next step by clicking the next button.
Keep in mind that you may always add more users to your account and generate their email addresses later if necessary.
If you use G Suite with an existing domain name, you will be prompted to verify that you are the owner of that domain. To do so, you’ll see a piece of HTML code that you’ll need to paste into your website.
There are other additional ways to prove your ownership. Using an FTP client or the file management programme in your hosting account dashboard, you can upload an HTML file to your website.
If you don’t have a website, you can utilise the MX Record approach to confirm your domain name ownership. If you pick this approach, you will be given step-by-step instructions on how to do so.
We’ll assume you already have a WordPress website for the purposes of this post, and we’ll show you how to add the verification HTML code snippet in WordPress.
To begin, go to your WordPress website’s admin area and install and activate the Insert Headers and Footers plugin. First, go to the admin area of your WordPress website to install and activate the Insert Headers and Footer plugin.
Go to Settings » Insert Headers and Footers and paste the HTML code you copied from G Suite beneath the ‘Scripts in Header’ area after activation.
Don’t forget to save your changes by clicking the ‘Save’ button.
Return to your G Suite configuration screen and choose the checkbox next to ‘I applied the meta tag to my homepage.’
Step 3. Adding Domain MX Records
Domain names instruct servers where to look for information on the internet. Your emails will reach your domain name, but not the Google servers, because your domain name is not registered with Google.
To allow Google’s servers to send and receive emails for your company, you’ll need to configure the appropriate MX records in your domain name settings.
You’ll need to log into either your web hosting account or your domain registrar account to do so.
We’ve put together a comprehensive guide to changing MX records for your website that covers all registrars.
We’ll show you how to install MX records in Bluehost for this article, but the essential settings are the same across all hosts and domain registrars.
Basically, you’ll be looking under your domain name for DNS settings.
Click on ‘Domains’ from your Bluehost hosting dashboard. Select your domain name on the next page, then click the ‘Manage’ link next to the DNS Zone Editor option.
Your DNS zone editor will now be opened by Bluehost. Return to your G Suite setup screen and check the box labelled “I have opened the control panel of my domain name.”
It will now display the MX records that must be entered. You’ll also find a link to documentation that explains how to add these records to dozens of different hosting and domain service providers.
To add this information to your Bluehost DNS settings, follow these steps:
Click on ‘Add Record’ button to save it. After that, repeat the process to add all five lines as MX records.
Once you are finished, switch back to G Suite setup and check the box next to ‘I created the new MX records’.
Any current MX records pointing to your website hosting or domain name registrar will be asked to be deleted.
Return to your DNS zone editor and scroll down to the MX records section to accomplish this. You’ll see the MX records you set up previously, as well as an older MX record that still points to your website.
To delete an old MX record, click the delete button next to it.
Return to the G Suite setup screen and select the option that says “I destroyed existing MX records.”
You’ll be prompted to store your MX records at this point. For some providers, MX records are automatically stored after you add them; for others, you may need to manually save MX information.
Check the box in G Suite setup that says “I have saved MX records” once you’ve saved MX records.
After that you need to click on ‘Verify domain and setup email’ button to exit the setup wizard.
Step 4. Managing email in G Suite
G Suite makes managing your email account a breeze. To check your email, simply go to the Gmail website, or send and receive emails using the official Gmail apps on your phone.
You must sign in with your company email address as your username.
Simply go to the G Suite Admin panel to generate extra business email accounts. You may add new users, make payments, and change your G Suite account settings from this page.
A professional email address might help potential employers and business connections consider you more seriously. You can make one with no cost.However, registering a domain will provide you more control over your address. You won’t have to change your email address if you switch internet service providers or employment.Use common sense and prudence to develop a sophisticated and professional business email that will raise your profile, whichever option you choose.
In order to achieve your business objectives, you must use business email. If you employ this marketing tool poorly, you will only harm your company’s image. This will eventually result in decline in your company’s profit.On the other hand, if used properly, your firm will not only have a positive image, but it will also boost the odds of your business growing. Moreover,
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